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Lord of the Lakes Council Meeting Notes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 January 19, 2021<\/strong><\/p>\n <\/p>\n Members Present:\u00a0 Pastor Kevin Heffernan, Wayne Ludkey, Jeff Jahnke, Jan Olson, Sarah Miller, John Penza, Gail Gardner, John Macho, Kristen Bjornstad and Apryl Brantley<\/p>\n <\/p>\n Devotion:\u00a0 <\/strong>John Macho\u2014Resilience\/Coping Strategies<\/p>\n \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0 Devotion for February\u2014John Penza<\/p>\n <\/p>\n Approval of minutes:\u00a0 <\/strong>John Penza made a motion to approve the November 2020 Council Meeting Minutes (council did not meet in December 2020).\u00a0 Gail Gardner seconded.\u00a0 Approved.<\/p>\n <\/p>\n Gail\u2019s Resignation:\u00a0 <\/strong>Gail Gardner has submitted her letter of resignation from her position as treasurer on the Lord of the Lakes council.\u00a0 She has been hired in the Lord of the Lakes office.\u00a0 Apryl Brantley will be stepping into the role of treasurer (see below).<\/p>\n <\/p>\n Pastor\u2019s Report:\u00a0 <\/strong>*See Attached \u201cPastor\u2019s Report\u201d document.\u00a0 In addition, Pastor Kevin noted that the past Sunday was strange with church being cancelled last minute (threats of possible violence were circulating).\u00a0 He commented that people really need hope right now.\u00a0 Please let Pastor Kevin know if you (or anyone you know) are having a hard time.\u00a0 Wayne suggested that once we can resume getting together (the way we used to), that we should plan events to bring people together.\u00a0 Sarah noted that this year is the Lord of the Lakes 20th<\/sup> Anniversary, so we should definitely plan something.\u00a0 Pastor added that we want all people to feel safe here and not go down any path of politics.<\/p>\n Buildings and Grounds:\u00a0 <\/strong>Did not meet this month as there are no current issues or needs.\u00a0 Jan did note that B & G is in need of a team leader\/chairperson as Kate Pfaendtner has stepped down.<\/p>\n <\/p>\n We Care:\u00a0 <\/strong>Pastor Kevin stated that things are going well and met last week.\u00a0 They are pushing to participate in equestrian therapy.<\/p>\n <\/p>\n Youth:\u00a0 <\/strong>John Penza announced that pizza sales are going on and a snow tubing event is being planned.\u00a0 The \u201cbus\u201d for mission trip donations is up now.\u00a0 Amy is getting approximately 25-35 kids attending youth group on Wednesdays, but not many kids are showing up on Sundays.<\/p>\n \u00a0<\/strong><\/p>\n Social Media:\u00a0 <\/strong>*See attached \u201cTeam Reports\u201d document.\u00a0<\/p>\n <\/p>\n MONEY MATTERS<\/u><\/strong><\/p>\n <\/p>\n Treasurer:\u00a0 <\/strong>Apryl Brantly introduced herself and provided council with some background information (she has a mathematical background and has served as treasurer for other groups in the past).\u00a0 Jeff noted that the role of the treasurer is to act as the liaison between staff and council (and to make sure that things get done).<\/p>\n <\/p>\n Wayne Ludkey made a motion to nominate Apryl Brantly to become the Treasurer for the Lord of the Lakes council (per Jeff Jahnke\u2019s recommendation).\u00a0 John Penza seconded.\u00a0 Approved unanimously.\u00a0 Gail and Jeff will assist Apryl with this transition.<\/p>\n <\/p>\n Pastor Kevin, Gail and Jeff are still working on the software being used in the office to streamline the work and job duties (see November 2020 council meeting minutes).\u00a0 Jeff is also still planning a staffing review (who, in the office, is doing what?\u00a0 Compare jobs being done against job descriptions and looking at software options available and their capabilities).<\/p>\n <\/p>\n Treasurer Report: <\/strong><\/p>\n \u00a0<\/strong><\/p>\n Lord of the Lakes Council Meeting Financial Notes<\/strong> \u2013 January 19, 2021<\/p>\n <\/p>\n The Operating Budget Total Net Surplus YTD<\/strong> as of December 2020\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $56,865<\/p>\n With Capital Expenses a Surplus of $1,652<\/p>\n The Operating Budget Total Net Surplus for Month<\/strong> of December 2020\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $32,431<\/p>\n <\/p>\n Total Cash in Operating Checking Account as of December, 2020 is $83,721.74<\/strong><\/p>\n Total Cash in Special Events Checking Account as of December, 2020 is $44,897.04<\/strong><\/p>\n (this includes the $29,500.00 in Holding)<\/strong><\/p>\n Total in Fortifi Investment Account as of December, 2020 is $22,051.13<\/strong><\/p>\n <\/p>\n Operating Budget Explanation:<\/strong><\/p>\n <\/p>\n Our YTD income for Church Operations is higher than budgeted by $25,727.\u00a0 Our Regular Envelope\/Vanco\/Credit Card giving is higher than budgeted by $25,521, our Loose Offering is lower than budget by ($3,544).<\/p>\n <\/p>\n We received Scrip proceeds as of December 2020 $4,600 of our Fiscal Year.<\/p>\n <\/p>\n Summary<\/strong><\/p>\n \u00a0<\/strong><\/p>\n We did budget for a ($19,531) Deficit YTD and our Actual Surplus YTD is $56,865<\/p>\n With Capital Expenses a Surplus of $1,652 YTD<\/p>\n <\/p>\n Wayne asked Gail if the $25,000 gift that was given is considered 2021 income?\u00a0 Gail responded that it went into \u201ccash flow\u201d.<\/p>\n <\/p>\n Kristen Bjornstad made a motion to approve the treasurer report.\u00a0 Jan Olson seconded.<\/p>\n <\/p>\n Jan also asked that someone look into the hours budgeted for Brad (maintenance).\u00a0 The amount looked low to her.\u00a0\u00a0 Pastor Kevin suggested that Jan check with Brad to make sure he is submitting all of his time worked.\u00a0 He should be getting paid for all that he is doing.<\/p>\n <\/p>\n \u00a0<\/strong><\/p>\n Stewardship<\/strong>:\u00a0 *<\/strong>See attached \u201cTeam Reports\u201d document.\u00a0 Wayne added that everyone who committed during the stewardship campaign have really been keeping up with it.<\/p>\n <\/p>\n Wayne would like to make sure that there is a system in place for accepting gifts.\u00a0 Gail mentioned that large gifts already do get their own line item (under the \u201cspecial events\u201d category) if people designate where they want the money spent.\u00a0 Wayne is suggesting that gifts be reviewed by the stewardship committee.\u00a0 They could then sit down and discuss with the donor what is to be done with the funds (and there should be an established process for this).\u00a0 Jeff agrees.\u00a0 He stated that there are things that are being done, but the process does need to be tightened up (ADD TO AGENDA FOR THE FUTURE).<\/p>\n <\/p>\n Wayne also suggested that we use the loose offering (or Thrift, or Scrip money) to start growing the endowment fund.\u00a0 Gail said that we may want to be careful with this and just do something annually so that we don\u2019t run into a bad cash flow situation if it is done monthly.\u00a0 Pastor Kevin thinks that there may be other places to find End-of-Year excess funds to use for growing the endowment.<\/p>\n <\/p>\n Jeff suggested designating a portion\/percentage of funds raised during a benevolence drive (October\/November time frame) to be directed to specific areas (including the endowment fund).\u00a0 By then we will have an idea how the year is looking.<\/p>\n <\/p>\n OLD BUSINESS<\/strong><\/p>\n \u00a0<\/strong><\/p>\n Constitution Update:\u00a0 <\/strong>Meeting now and will do a vote via email and reach out to 33 members with no email.\u00a0 301 adult members of the church, so we need 151 to get approval of the constitution.\u00a0 Check with Ellen on responses\u2026in person vote?\u00a0 Final step\u2014after congregational approval, the constitution needs to be sent to Synod office for final approval.<\/p>\n \u00a0<\/strong><\/p>\n Employee Handbook:\u00a0 <\/strong>Lead by David (not present today).\u00a0 Update and action plan to come.<\/p>\n <\/p>\n Reopening:\u00a0 <\/strong>Jeff passed around a draft of a letter he put together to other ELCA congregations.\u00a0 He would like to get other churches to sign the letter and approach the synod to try to get other churches to open.\u00a0 Or use the letter as a tool to talk to other churches to see if they\u2019re interested in reopening\/encouraging them to open up.\u00a0 John M. suggested having a group to help other churches reopen by sharing things that have worked.<\/p>\n <\/p>\n Jeff would also like to start a discussion on science vs politics, and how we will move forward with reopening considering these things.\u00a0 A discussion of continuing with our Facebook page with certain groups being censored was begun.\u00a0 Some websites and social media pages are being shut down for certain groups, but Sarah reminded all that we keep all politics off of our pages and religious groups are not being censored at this time.<\/p>\n <\/p>\n \u00a0<\/strong><\/p>\n NEW BUSINESS<\/strong><\/p>\n \u00a0<\/strong><\/p>\n Sign campaign:\u00a0 <\/strong>Marge Kohl was asking about the sign out front.\u00a0 Jeff noted that we will table this discussion for a future meeting as the sign issue has been addressed multiple times over the past few years. There are estimates and previous discussion notes on file.<\/p>\n <\/p>\n Social Media:\u00a0 <\/strong>John P. asked if the 8 a.m. service could be recorded and be posted on YouTube by 10 a.m.\u00a0 Then Pastor Kevin would not have to come in on Saturdays to record his sermon ahead of time.\u00a0 Sarah added that she is working out all of the equipment needed for adequate livestreaming.\u00a0 Wayne suggested that Sarah put together a wish list for the equipment she would want.\u00a0 Pastor Kevin added that a donation was received for help with video service.<\/p>\n <\/p>\n Pastor Kevin and Jeff want to discuss the plan to either keep the livestreaming of services going or shutting it down once we are fully open again.<\/p>\n <\/p>\n John Penza made a motion to adjourn.\u00a0 Jan Olson seconded.<\/p>\n <\/p>\n Closing Prayer \u2013 Pastor Kevin<\/p>\n \u00a0<\/strong><\/p>\n Next Meeting:\u00a0 2\/16\/2021 at 6:30 p.m. <\/strong><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Lord of the Lakes Council Meeting Notes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 January 19, 2021 Members Present:\u00a0 Pastor Kevin Heffernan, Wayne Ludkey, Jeff Jahnke, Jan Olson, Sarah Miller, John Penza, Gail Gardner, John Macho, Kristen Bjornstad and Apryl Brantley Devotion:\u00a0 John Macho\u2014Resilience\/Coping Strategies \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0 Devotion for February\u2014John Penza Approval of minutes:\u00a0 John Penza made […]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":" Lord of the Lakes Council Meeting Notes\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>July 16, 2019<\/p> \u00a0<\/p> Members Present:\u00a0 Pastor Kevin Heffernan, Jan Olson, Sarah Miller, Jeff Jahnke, Geoff Hendren, Wayne Ludkey, David Wein and Kristen Bjornstad.<\/p> \u00a0<\/p> Devotion:<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Pastor Kevin (Family)<\/p> \u00a0<\/p> Devotion next month:\u00a0 John Penza <\/strong>(September), Sarah Miller <\/strong>(October)<\/p> \u00a0<\/p> Signed \u201cThank You\u201d Notes<\/strong><\/p> \u00a0<\/p> Approval of May Minutes:\u00a0 <\/strong>Motion to approve made by Wayne Ludkey.\u00a0 Jan Olson seconded.\u00a0 Approved.<\/p> \u00a0<\/strong><\/p> Jeff asked the group if any items should be added to today\u2019s agenda.\u00a0 No additions were made.<\/p> \u00a0<\/p> Treasurers Report<\/strong><\/p> \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Wayne noted that envelope giving was down, but credit card giving was up.<\/p> \u00a0<\/p> The Operating Budget Total Net Profit YTD <\/strong>as of May 2019 FYE\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $5660<\/p> The Operating Budget Total Net Profit for Month<\/strong> of May 2019\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $398<\/p> \u00a0<\/p> There was actually a budgeted loss YTD ($4975), but the Actual Profit YTD is $5660..<\/p> No questions on Financial Report.\u00a0 David made a motion to approve.\u00a0 Geoff seconded.\u00a0 Approved<\/p> \u00a0<\/p> Team Reports<\/strong><\/p> \u00a0<\/strong><\/p> \u00a0<\/strong><\/p> \u00a0<\/strong><\/p> \u00a0<\/p> \u00a0<\/p> \u00a0<\/p> \u00a0<\/strong><\/p> \u00a0<\/strong><\/p> Old Business<\/strong><\/p> \u00a0<\/p> \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Easter Breakfast Discussion:\u00a0 <\/strong>The council needs to have the Easter Breakfast coordinator established \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 by January 15, 2020, so that we know who will be handling this by the January council meeting.<\/p> \u00a0<\/p> 12 Month Goals Discussion:\u00a0 <\/strong>Some of the items that council brainstormed last meeting will be ongoing \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>items.\u00a0 Others will be designated as Tasks <\/strong>that will be given a timeline to be completed and checked off.<\/p> \u00a0<\/p> Stewardship program:\u00a0 ongoing<\/p> Men\u2019s group:\u00a0 ongoing<\/p> Volunteer recruitment (getting newer\/younger families involved):\u00a0 ongoing<\/p> Constitution revisit to have guide for the future:\u00a0 Task.\u00a0 Jeff and Jan will review the current \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 constitution and will determine what needs to be updated before the next council meeting.<\/p> Information backup and continuity of data:\u00a0 Both a task and ongoing.<\/p> Sound system:\u00a0 Task.\u00a0 Sarah will have Ryan Miller assess the sound system and will report \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 findings by the October council meeting.\u00a0 David knows some individuals who could help<\/p> as well and will give their information to Sarah and Ryan.<\/p> Women\u2019s Ministry:\u00a0 Ongoing<\/p> Nursery Updates:\u00a0 Task.\u00a0 Sarah updated the Nursery to accommodate 0-3 year old children.\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 nursery will still be unstaffed (there was not enough interest to get it staffed).\u00a0 There will<\/p> be new signage so that parents are aware that children are not to be unsupervised in the<\/p> nursery (she has heard that some older kids have been in there which resulted in<\/p> broken toys and untidiness).\u00a0 Council agreed to signage that says, \u201cWelcome to the<\/p> nursery.\u00a0 Please NO unsupervised children.\u201d<\/p> \u00a0<\/p> Financial Peace University (David Ramsey Debt Reduction program):\u00a0 Pastor Kevin said this program is set up and ready to run.\u00a0 This program will be open to the community and is not just for the congregation.\u00a0 Just need to recruit people to attend.<\/p> \u00a0<\/p> New Business<\/strong><\/p> \u00a0<\/strong><\/p> Pastor Kevin and Sarah Miller noted that there will be an outdoor service and pot luck on Rally Day (9\/8).<\/p> \u00a0<\/p> Sarah and Pastor Kevin will meet regarding when\/how Time and Talents will be rolled out this year.<\/p> \u00a0<\/p> Jeff discussed council taking the month of August off.\u00a0 Everyone agreed.\u00a0 Next council meeting will be on September 17, 2019.<\/p> \u00a0<\/p> Motion to adjourn meeting made by Geoff Hendren.\u00a0 Sarah Miller Seconded.<\/p> \u00a0<\/p> Closing Prayer:\u00a0 <\/strong>Pastor Kevin<\/p> \u00a0<\/p> Next Meeting:\u00a0 9\/17\/2019<\/strong><\/p> \u00a0<\/strong><\/p> 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