{"id":3325,"date":"2020-09-10T15:54:09","date_gmt":"2020-09-10T15:54:09","guid":{"rendered":"https:\/\/lordofthelakes.net\/?p=3325"},"modified":"2020-09-10T15:54:13","modified_gmt":"2020-09-10T15:54:13","slug":"sept-8-2020-bldg-grounds-minutes-2","status":"publish","type":"post","link":"https:\/\/lordofthelakes.net\/index.php\/2020\/09\/10\/sept-8-2020-bldg-grounds-minutes-2\/","title":{"rendered":"Sept 8 2020 Bldg &#038; Grounds Minutes"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;3.22&#8243;][et_pb_row _builder_version=&#8221;3.25&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.5.8&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; hover_enabled=&#8221;0&#8243;]<\/p>\n<p>BUILDING &amp; GROUNDS \u2013 SEPT. 8, 2020<\/p>\n<p>PRESENT:\u00a0 Kate Pfaendtner, Brad Gasper, Warren Winter, Tom Zillges, Dave Smolinski, Betts Nikolai,<\/p>\n<p>Jan Olson, Rick Pierre<\/p>\n<p>Kate opened meeting with a prayer.\u00a0 Minutes from March 14 (last time we met in person) were reviewed and approved.<\/p>\n<p>FINANCIALS:<\/p>\n<ul>\n<li>We are under budget on outside category but over budget on inside. Likely that happened because paint was purchased for various projects \u2013 dishwasher was sold and was to have offset that but that is not indicated on statement.<\/li>\n<li><strong>The Gary Gardner Mulch Fund<\/strong> was used up on the Mulch used this season. However, no one recalls actually getting more mulch this year and unknown who ordered and distributed it. Kate will follow-up on it.<\/li>\n<\/ul>\n<p>OPEN ITEMS:<\/p>\n<ul>\n<li><strong>Alarm System Repairs<\/strong>: the issues appear to be re: a change in our computer-phone system.\u00a0 Per Brad, he has not had a call all summer and feels problem is resolved.<\/li>\n<li><strong>Roof Update<\/strong>: We incurred significant wind damage in a June 2<sup>nd<\/sup> wind storm and are at risk for leaking in d\/t multiple areas of lifted shingles.\u00a0 Kate and Brad have worked with ARC to do the replacement who in turn contacted our insurance carrier \u2013 Aquity.\u00a0 The Rep has been resistant to phone calls but finally a meeting has been set up and hopefully they will approve project for a cost of approximately $93,000.<\/li>\n<li><strong>Subdivision Communication on Lot 13<\/strong>: Unsure a scheduled meeting in March actually occurred and what the outcome\/impact for us is.\u00a0 Kate will Follow-Up.<\/li>\n<li><strong>HVAC<\/strong>: All 6 furnaces (3 off Narthex &amp; 3 in basemen<strong>t) <\/strong>have reached their life expectancy and we have one upstairs that has to be replaced before using d\/t a cracked heat exchanger. Council asked we get 3 bids from Commercial companies and B&amp;G make a recommendation back to Council.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&#8212;- GRP Mechanical in Omro with a Carrier product; recommending replacement over a 3 year time-frame.\u00a0 Well known product but had an especially difficult time getting them to communicate and is approximately $7,000 per furnace higher than the second Vendor<\/p>\n<p>&#8211;Oshkosh Heating &amp; Air with an Armstrong product, less expensive and was much more attentive to our needs, Brad found them very good to work with.\u00a0 However, the group feels we need to research the Armstrong product as no one is familiar with it.<\/p>\n<p>Dave suggested Central Heating out of Neenah as our 3<sup>rd<\/sup> bid.\u00a0 He is familiar with them from his job, feels they do quality work and they have a Commercial arm.\u00a0 He will contact them and ask for a week turn-around in information, since we need to make a recommendation to Council at their next meeting on 9\/15.<\/p>\n<p>HVAC continued:\u00a0 At this point the group agreed our recommendation is we need to continue to research companies and product but need to do it on a timely basis as we move into colder season.\u00a0 We will be recommending we replace the 3 furnaces off the narthex at the same time.<\/p>\n<ul>\n<li><strong>Trash &amp; Recycling<\/strong>: there is a new local company, Harter\u2019s with a fee of $122\/month compared to our longtime vendor \u2013 Advance Disposal at $133\/month.\u00a0 To our knowledge we have had no problem and decided to continue with Advance.<\/li>\n<li><strong>Snow Removal &amp; Staking<\/strong>: a suggestion came from a member and Lou usually handles that.\u00a0 Kate will connect the two.<\/li>\n<li><strong>Building Security<\/strong>: A couple members have suggested we deadbolt the two west doors (from Sanctuary and kitchen) as they don\u2019t latch well and have been left not secured. Brad feels it is not a huge problem and all our doors are at risk of doing that, depending on the wind on any given day.\u00a0 He will take a closer look.\u00a0 Brad does do a weekly walk through our building and that is one of the things he routinely checks.<\/li>\n<li><strong>Fall cleaning and Landscaping<\/strong>: Rick has found 3 dead trees on the north side of our lot.\u00a0 Not very large trees and Rick, Dave, and Brad will take them out.\u00a0 It was suggested we put a notice for members for a special \u2018tree donation\u2019 to replace them perhaps in Spring.\u00a0 It was mentioned that the large Oak tree also needs trimming.<\/li>\n<\/ul>\n<p><strong>Fall cleaning<\/strong>:\u00a0 decided we will do outside only since inside has been disinfected and not used that much since.\u00a0 Betts will talk with Beverly and FU with setting that up.<\/p>\n<p>MAINTENANCE REPORT \u2013 BRAD:<\/p>\n<ul>\n<li><strong>Alter Handrails<\/strong>: yet to be worked on; has not been a priority since really not needed in present mode of Services (little or no movement by attendees).<\/li>\n<li><strong>Outbuilding Repairs<\/strong>: Brad did a better job of bracing the roof by shoring up the header over the larger door as well as putting chains on doors so they do not \u2018over swing\u2019 open in the wind.\u00a0 Working on hinge\/metal stakes to make easier to secure.<\/li>\n<li><strong>Boy Scout storage area in basement<\/strong>: working on getting supplies.\u00a0 B&amp;G strongly encouraged Brad to use Boy Scouts to carry supplies down and help in any way appropriate.\u00a0 Boy Scouts have a fund and they should pay for supplies.\u00a0 Betts will act as communication conduit with Rhonda Bricco.<\/li>\n<li><strong>Water Heater<\/strong>: due to ongoing periodic foul odor in kitchen, Brad determined it was coming from the water heater.\u00a0 After attempting to flush it with much difficulty, he found it was blocked by a large amt of sludge.\u00a0 It has been thoroughly flushed and cleaned which likely had never been done before.\u00a0 Needs to be added to Maintenance Schedule to be done at minimum yearly.<\/li>\n<li><strong>Appreciation<\/strong>: B&amp;G Team really thanks Brad for all his diligence and investigation of the extra things with our building and grounds as well as doing a great job keeping up with routine work.<\/li>\n<\/ul>\n<p>ELECTRICAL SYTEMS:\u00a0 Daryl not here but it is believed he continues to do lots of work with changing out electrical wires and systems to bring them up to code.<\/p>\n<p>ADDITION VS. BASEMENT REMODEL:\u00a0 no data available but Kate feels the basement is not appropriate and is very expensive compared to a building addition.\u00a0 This was relative to a Youth Group of about 50 kids. This issue will be re-addressed in another month or two when we know if Youth will come back that strong after Covid restrictions are behind us.<\/p>\n<p>MISC:\u00a0 Kate had sent an Energy Report which indicates we spend about $1,000\/month for heat and electricity.\u00a0 Hopefully a change in our furnaces will reduce that.\u00a0 Everyone should take a close look at that report.<\/p>\n<p>There have been questions of why the beautiful glass cross was placed where it is in the Sanctuary.\u00a0 Rationale:\u00a0 needed steel beams to support it d\/t weight and location was determined by Pr Kevin and Marie Lesnick, donator for Jim\u2019s Memorial.\u00a0 It is felt it is not real noticeable.\u00a0 We will put an explanation in the Newsletter and a blurb about it and it\u2019s meaning.<\/p>\n<p>It is mentioned that miscellaneous things like touch-up painting, ordering mulch, etc. need to okayed with B&amp;G.\u00a0 People should be going thru Kate.\u00a0 Perhaps a communication in the next Newsletter.<\/p>\n<p>PAINTING:\u00a0 Amy Penza has been readying the SS rooms and is in process of painting the 3 rooms. While not quite done, she is doing an excellent job and has chosen \u2018up beat\u2019 colors.<\/p>\n<p>The kitchen should be re-painted; Ed Veith will be asked when he has time.<\/p>\n<p>Submitted, Jan Olson, Secretary of B&amp;G<\/p>\n<p>Meeting closed at 7:45. Next meeting October 13 at 6:30.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>BUILDING &amp; GROUNDS \u2013 SEPT. 8, 2020 PRESENT:\u00a0 Kate Pfaendtner, Brad Gasper, Warren Winter, Tom Zillges, Dave Smolinski, Betts Nikolai, Jan Olson, Rick Pierre Kate opened meeting with a prayer.\u00a0 Minutes from March 14 (last time we met in person) were reviewed and approved. FINANCIALS: We are under budget on outside category but over budget [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"<p>Building & Grounds Minutes \u2013 Oct. 8, 2019<\/p><p>Present:\u00a0 Betts Nikolai, Daryl Ramlow, Lou Zwicky, Dave Smolinski, Tom Zillges, Kate Pfaendtner, Rick Pierre, Warren Winter, Brad Gasper, Jan Olson<\/p><p>Kate opened meeting at 6:30 with a prayer and then introduced herself to the group.\u00a0 Rick is also new to the group and was welcomed.<\/p><p><strong><u>Building Security<\/u><\/strong>: \u00a0Jill has asked we address the security system.\u00a0 The Swipe Card system has not worked in some time.\u00a0 The group suggested the best way of getting an accurate listing of who all has keys, if that is the issue, is to ask that everyone turn theirs back in and then those who really need theirs, are re-issued the appropriate level.\u00a0 No conclusion<\/p><p><strong><u>Fiber Optic Cable<\/u><\/strong>:\u00a0 As requested last month by Pr Kevin.\u00a0 Brad will work with Daryl who is familiar with the issue.\u00a0 Dave S. also offered to help.<\/p><p><strong><u>East Door Replacement<\/u><\/strong>:\u00a0 We will ask Albright Construction to do the project as LaForce has not been responsive.\u00a0 Since, Brad had Steve from Albright here \u2013 they need to work with Block Iron.\u00a0 They will move forward and the project should be done by Thanksgiving. Since we had previously signed a contract with LaForce, Kate will send a letter informing them that due to their non-response re: getting this scheduled, we have determined we need to go with another company.<\/p><p><strong><u>Sanctuary Ceiling<\/u><\/strong>:\u00a0 While Steve from Albright was here, he looked at our Sanctuary Ceiling.\u00a0 He says it can be spray painted with a newer type paint, that will not add much weight.\u00a0 He will be sending a quote.\u00a0 The alternative is to purchase the appropriate paint, rent the lift, etc. and Ed will donate the labor to do it.\u00a0 We have no timeline.<\/p><p><strong><u>Deferred Maintenance and\/or Replacement<\/u><\/strong>: Kate is asking that various items be looked at by a Vendor for estimated longevity and a quote for the purpose of hopefully building an emergency fund so we can repair\/replace as needs occur or be proactive prior to having a crisis. The following will be looked at:<\/p><ul><li>Youth Room \u2013 get quotes for upgrading basement including egress window, etc. vs adding a manufactured home vs a stick addition<\/li><li>Parking lot sealing and resurfacing<\/li><li>Roof repair\/replacement<\/li><li>Siding repair\/replacement<\/li><li>All flooring repair\/replacement \u2013 Betts meeting with A. Rosendahl on 10\/16<\/li><li>Sign \u2013 already have a quote and options done on 10\/2018<\/li><li>Kitchen stove\/oven upgrades<\/li><li>Continue to upgrade Electrical systems to resolve poor original installation and portions that are against code<\/li><li>HVAC upgrades\/replacements: Brad met with Ryf\u2019s on 10\/9 for inspection \u2013 1 furnace had a cracked heat exchanger & bad gas valve.\u00a0 We had the valve available and the heat exchanger is covered under warranty, including labor -- parts are on order.<\/li><\/ul><p>No timeline or assignments were done on these various items.<\/p><p>Cleaning Basement of nonessential items:\u00a0 toys will be done on Sunday with Clean-up; Rick volunteered to work with Youth to remove things once we know what is to be discarded.<\/p><p><strong><u>Fall Clean-up<\/u><\/strong>:\u00a0 done Oct 13 with good attendance \u2013 approximately 20 adults and 5 kids helped.\u00a0 Accomplished:\u00a0 Inside:\u00a0 Wiped down window sills, ledges, baseboards, cabinets and front of bar in Coffee bar area, all inside windows; hauled non-used toys out (to go to Thrift), swept and mopped basement and back stairway areas.\u00a0 Outside:\u00a0 blew out debris and leaves from around building, trimmed perennials, Brad went up on roof and checked shingles as well as roof exhauster \u2013 belt and fan will be replaced.<\/p><p><strong><u>Hallway Painting<\/u><\/strong>:\u00a0 partially done and Ray will continue to get that done.<\/p><p><strong><u>Routine Maintenance Duties<\/u><\/strong>:\u00a0 Brad taking care of and will be marking it on the Spreadsheet.<\/p><p><strong><u>Salt Supply<\/u><\/strong>:\u00a0 taken care of.<\/p><p><strong><u>Muskrat Trapping<\/u><\/strong>: Brad knows a fellow (lives close) who does that and will ask.\u00a0 If he can\u2019t, he will let Tom know as he also knows of a person who does that.<\/p><p><strong><u>Snow Removal<\/u><\/strong>: \u00a0Tom will contact Charles Ingels to be sure they are aware we will continue to use them for snow shoveling.<\/p><p><strong><u>Next Meeting<\/u><\/strong>:\u00a0 November 12 at 6:30<\/p><p>Jan will put periodic blurbs in Newsletter to keep congregation informed on work being done; meeting closed at 7:50 pm.<\/p><p>Recorder, Jan Olson<\/p><p>\u00a0<\/p>","_et_gb_content_width":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-3325","post","type-post","status-publish","format-standard","hentry","category-building-and-grounds-minutes"],"_links":{"self":[{"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/posts\/3325","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/comments?post=3325"}],"version-history":[{"count":0,"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/posts\/3325\/revisions"}],"wp:attachment":[{"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/media?parent=3325"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/categories?post=3325"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/lordofthelakes.net\/index.php\/wp-json\/wp\/v2\/tags?post=3325"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}